How To Add An Avatar To Your Email Mailbox

28 Jul 2023

Ever wondered how to add your company photo or logo to your email account?

Compared to a blank image, or Google displaying the first letter of your email address as your profile picture - creating a personalised look to your emails is always going to look more professional as well as human. 

Whether you can’t figure it out or haven’t gotten around to doing it yet, in today’s post we’ll show you how to go about adding an avatar to your mailbox. 

We’ll promise, this will take two seconds! 

Gmail

Starting with Gmail first, and you’ll need to head to your inbox.

  1. Click on the icon in the corner. For me, this says ‘R’ because you know, my name is ‘Rachael’ and all, but you do you here.

  1. On the page that opens up, click ‘personal info’. 

  1. Click your current Google icon, which will have a camera icon on the lower half of the circle avatar. 

  1. A box will open up which will allow you to add a photo by browsing a file on your computer.

  1. Select the photo you want, and voila! 

EcoSend - Our Way Is Even Easier! 

Hopefully, you’ve already created your EcoSend account. If so, the next steps are a doddle.

  1. Click ‘your account’ (cog icon in left hand corner of screen).

  1. On the ‘personal details’ box which opens, click your current profile picture.

  1. Select a new image by dragging a file across or browsing for a file.

  1. Check you’re happy with the cropping and hit save. Finito! 

Other Ways To Personalise Your Emails As A Business

If you want subscribers to open your emails and engage with them, every step you take to come across as a genuine human or company helps. 

Beyond personalising your avatar, here are some other measures you might want to consider. 

Psst: While you’re here, why not check out the EcoSend AI Subject Line Generator

BIMI 

BIMI stands for ‘Brand Indicators for Message Identification’. 

As a new email standard, BIMI allows businesses to display a logo next to authenticated messages. Although BIMI can be a little more complicated to set up, the goal is to create added trust for consumers. 

Custom Email Domain (Email Suffix) 

It’s fine to use a Gmail account for personal mail. 

But for business purposes, a custom email domain will always sound more credible. Plus it can offer enhanced security in line with GDPR regulations. 

Email suffixes are normally named after the business - i.e. @ecosend.com 

Email prefixes can add even more personalisation by assigning the address to a team member - i.e. johnsmith

So the full email would read johnsmith@ecosend.com 

Individual Names Used 

Having names listed in the email address is great for personalisation, but so is adding real and full names to the email account itself.

That way, when the email appears in an inbox, the name of the sender appears alongside the email address.

In combination, this looks as if a real person has sent that email. This is exactly what we want users to experience when trying to engage with them, let alone getting them to convert. 

Email Signature 

Last but not least, who can forget the good old email signature? 

As a place where you can add your name, job title, contact information and website address, email signatures work like a digital business card. 

Don’t forget that with EcoSend Forms, you can capture new subscribers for your website or mailing list too. All in a way that helps the planet! 

Check out the EcoSend Digital Marketing Glossary to learn more email terms

EcoSend - Email Marketing From Just $49 ✉️ 🌎

Yet to find an email marketing provider for your business that ticks all the right boxes?

EcoSend is the world’s first sustainable email platform. From just $49 per month, you can send beautiful, tailored email campaigns that sell. 

As our systems run on renewable energy sources, EcoSend reduces the carbon footprint of your campaigns.

Sign up for your free trial of EcoSend to see what we’re all about.

About the author

Rachael O'Flaherty

Content Writer

The email marketing platform for better business

Win new customers, send better email, and make the planet better with every campaign.

  • Free Email Templates

  • Smart Segmentation

  • Lead Forms

  • Automated Campaigns

  • Automatic Offsetting

  • Team Sharing

  • HTML Email Editor

  • Multi-channel Campaigns

  • Drip Campaigns

  • MailChimp Import

  • Zapier Integration

  • Powerful API

The email marketing platform for better business

Win new customers, send better email, and make the planet better with every campaign.

  • Free Email Templates

  • Smart Segmentation

  • Lead Forms

  • Automated Campaigns

  • Automatic Offsetting

  • Team Sharing

  • HTML Email Editor

  • Multi-channel Campaigns

  • Drip Campaigns

  • MailChimp Import

  • Zapier Integration

  • Powerful API